Communication

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» Posted by on Jun 23, 2013 in Business Practices | 0 comments

Communication is a key ingredient in any business or aspect of life.  In our agency, one of our biggest assets is our ability to communicate well within our office, with the customers we service, and the communication between us and the vendors we work with on a daily basis.  We focus on high quality customer service.  Our travel helpdesk is staffed with technicians who are very knowledgeable in the E Gov Travel system and the Federal Travel Regulations. Our technicians answer any questions the traveler may have regarding the FTR or questions that pertain to the creation of documents in the E Gov Travel software.  Our customers have access to our helpdesk five days a week within the hours of 6:00am to 6:00pm.  The most common calls are from first time travelers or infrequent travelers.  We also offer an email box for the convenience of our customers.  The turn-around time is very quick since this box is monitored constantly during regular business hours.

For internal use, we have created electronic “Customer Differences” pages that we use as a quick reference guide to access information pertaining to each agency we service.  These guides contain the names, phone numbers, and email addresses of the key travel contacts per customer.  It also lists any unique requests from that particular agency.

We supply a link for each of our agencies to access a wide variety of travel information.  Some of these include:

  • Online training guide
  • Frequently Asked Questions
  • Year-End Guidance
  • Main contacts for our agency
  • General air travel information
  • Government travel credit card information
  • Policy
  • Newsletters
  • Forms
  • Helpful links, such as the FedRooms website

Keeping the lines of communication open between us and our customers is essential in our line of business and is important to us as an agency.

by Cindy Moore

Disclaimer: The contents of this message are mine personally and do not reflect any position of the Government or my agency.  Use of this equipment is consistent with the agency’s policy governing limited personal use.

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