Posts Tagged "fees"

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E-Travel Price Resistance

»Posted by on Feb 4, 2015 in Business Practices, Contracting for Travel Services, Electronic Travel Systems, Global Distribution Systems, Payment Methods, Travel Management Centers | 0 comments

When e-travel first came to our agency, some of the strongest resistance came from this new database cost transparency; all the different fees were a significant point of stakeholder resistance and later an indicator of evolving cultural change.  Price sensitivity has been changing as people become more accustomed to e-travel. As E-travel came on line, some of the most vocal complaints that we heard from the program offices and individual travelers involved the sudden “appearance” of fees for booking online or going through an agent.  The fee schedule was confusing and could be complex.  Many claimed that they had never had to pay the fees before (they had, but often they were considered part of the ticket price), and there were a lot of complaints about...

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The Importance of Understanding the Master Contract

»Posted by on Nov 30, 2014 in Business Practices, Contracting for Travel Services, Travel Management Centers, Travel Professional Resources | 0 comments

Civilian agencies have placed task orders under the GSA Schedule for their TMCs but, in my experience,  they may often lack an understanding of exactly what is covered in the TMC Master Contract.  This puts agencies at a severe disadvantage when questions do arise since the an agency’s acquisition personnel usually have no familiarity with government travel issues. It has been my experience that acquisition personnel are also not familiar with the details of the Master Contract when they place the Task Order for the agency.  The Task Order is not a complete contract and it does not have many of the specifics that are in the Master Contract.  And of course, the travel teams at various agencies are most familiar only with their own negotiated Task...

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How To Ensure a Seamless Car Rental When Traveling for Business

»Posted by on Oct 13, 2014 in Business Practices, Contracting for Travel Services, Rental Cars, Travel Professional Resources | 0 comments

There are many options available to employees when purchasing travel.  Most travelers are aware of policies and procedures, however, vendors may not be aware of certain restrictions and will try to upsell or upgrade amenities to our employees.   When this is accepted by the traveler, they run into cost reimbursable issues when filing expense reports. As an example, car rental companies will try to upsell a traveler by offering additional insurances, GPS systems, larger vehicles, sporty or hybrid models.  All of which are not reimbursed by our organization.  Also, a traveler may not realize they are being charged an additional amount for the vehicle being offered if it happens to be a larger vehicle. What we’ve done to alleviate all the backend hassles of...

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Travel Financial Transactions

»Posted by on Jun 21, 2014 in Payment Methods | 0 comments

How do I travel without a cash advance and without writing a check to pay off my IBA? OK, the question is slightly misleading but it got your attention I hope.  My method doesn’t work 100% of the time, but way more often than not. Here is what I DON’T want to do.  One, I DON’T want to request and then make sure I receive a cash advance prior to leaving on a trip.  (And I certainly don’t want to have to concern myself with returning a cash advance if my trip gets canceled.)  Two, I DON’T want to have to write a check or otherwise make a payment for my personal travel card after the trip is over. Let assume a “normal” trip – airfare, rental car, & hotel. I make my airfare, rental car, & hotel reservations online in our E-Gov Travel...

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The Government Rental Car Program

»Posted by on Aug 19, 2012 in Payment Methods, Rental Cars, Travel Professional Resources | 0 comments

The government’s rental car program has established a successful car agreement with most competitive rental car companies. The agreement lowers the cost of rental cars, offering exclusive special benefits to its employees. Renting a car can be very expensive while causing a burden. Many rental car companies require further identification and documentation just to rent a car for hours or days, with many restrictions. My experience with rental car companies has not been very pleasant.  One major factor contributor to this unpleasant experience is the deposit required, which is extremely high. While traveling on a business trip to Los Angeles last year, I was asked to put down a $250.00 deposit.  This became a burden as I was unprepared for this cost, or if I...

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Transaction Fees

»Posted by on Aug 9, 2011 in Electronic Travel Systems, Payment Methods, Travel Management Centers | 0 comments

There various fees which can be added to the trip total of a traveler when using an eGov Travel system.  Some of the fees include the TMC, IFF and eGov Travel contractor transaction fee. The TMC (Travel Management Center) fee is paid to the travel agency under contract with the Federal Government to provide reservation services for airline tickets, hotel reservations and car rentals.  The fee is determined by using comprehensive economic models and approved by GSA.  Travelers are always encouraged to select air tickets through the eGov Travel application as this is the most cost effective method for the government.  Due to the complexities of the some foreign travel, it is appropriate at times to contact the travel management center directly to obtain...

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