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A major benefit of converting to an E-Gov travel system is that the system enforces travelers to comply with the Federal Travel Regulations (FTR). The FTR governs what expenses the traveler is allowed to claim and what requirements must be met in order to conduct official travel on behalf of the Government. An agency may also have a travel policy which is stricter than the FTR. The E-Gov travel system can also be set up to reflect some of the agency’s requirements in addition to the FTR requirements. Pre-audits have been built into the electronic system, which makes the travelers follow the guidelines.
The E-Gov travel system has a built-in reservation module, which allows travelers/document preparers to select their airfare reservations. Travelers must have a valid justification for selecting anything other than a government city pair fare. The City Pair Program (CPP) is maintained by the General Services Administration (GSA). Each year GSA awards the contracts to the airlines. I feel this is one rule that travelers have not always complied with in the past. The main reason I feel that travelers have not complied with this rule is because they were not aware of the CPP and the benefits it provides. Since the reservation details were not listed in the traveler’s authorization, Approving Officials were not aware of the reservations being booked by the traveler/document preparer. Therefore, this resulted in more money being spent foolishly. The E-Gov travel system has enforced the travelers to justify why they are selecting a fare other than the CPP.
The development of the E-Gov travel system has also provided many other benefits in addition to the compliance of the CPP. It has enforced travelers to give first consideration to the hotels who participate in the Fedrooms program. The Fedroom program offers rooms at per diem or lower, which saves the Federal Government money.
The conversion to an E-Gov travel system is worth the time and money. So if your agency has not converted over to an E-Gov system, do it today!
by Pam Morton
The contents of this message are mine personally and do not reflect any position of the Government or my agency.